Payments, Tax &
Settlements
Know Where Your Money Is.
Multi-channel selling means money coming from multiple sources on multiple schedules. Amazon settles every 14 days. eBay varies by seller level. Shopify processes daily. Each platform takes different fees, applies different adjustments, and reports differently.
Understanding your actual financial position requires reconciling across all these sources. When Amazon's payout doesn't match what you expected, finding the discrepancy can take hours. When VAT adjustments from refunds span different reporting periods, things get complicated fast.
Vastyn tracks financial events as lifecycles, not static numbers. Order date, settlement date, payout date — all tracked separately. Refunds link to original orders. Fees are categorised. Cash flow becomes visible and predictable.
Operational Outcome
Unified financial visibility across all marketplaces — settlements tracked, fees categorised, cash flow predictable, VAT aligned automatically.
The Financial Visibility
Problem
Money flows in from multiple marketplaces, each with different timing, different fees, and different reporting. Without unified visibility, you're always playing catch-up.
Payouts That Don't Match
Amazon's settlement arrives. It's less than expected. Where's the difference? Fees you didn't account for? Returns processed? Adjustments applied? Finding the answer means digging through reports and matching transactions manually. This isn't occasional — it's constant. Every settlement requires investigation. Hours spent reconciling that could be spent on activities that actually grow the business.
VAT Complications
A refund is processed. The VAT adjustment needs to align with the original order. But the refund happens in a different period than the sale. Tax reconciliation becomes a manual exercise. Cross-border selling adds another layer. Different VAT rates, different reporting requirements, different filing deadlines. Keeping it all straight is a full-time job.
Cash Flow Guesswork
You know money is coming, but not when or exactly how much. Different marketplaces have different settlement schedules. Amazon's 14-day cycle means significant lag between sale and payment. Planning cash flow feels like prediction rather than planning. When you need to make purchasing decisions, pay suppliers, or understand your actual position, guesswork isn't good enough.
Why This Capability
Matters
Vastyn tracks financial events as lifecycles, not static numbers. Order date, settlement date, payout date — all tracked separately. Refunds link to original orders with proper VAT alignment. Fees are categorised by type. The complexity is handled systematically.
Without this unified view, the downstream consequences are significant:
Money flows in from multiple marketplaces, each with different timing, different fees, and different reporting
Without unified visibility, you're always playing catch-up
Each platform takes different fees, applies different adjustments, and reports differently
Understanding your actual financial position requires reconciling across all these sources
When Amazon's payout doesn't match what you expected, finding the discrepancy can take hours
Most systems report financial data as static snapshots. A settlement is a number. A fee is a line item. Nothing connects the lifecycle — order to settlement to payout — and that's where visibility breaks down.
How Vastyn Handles
Finances
We track financial events as lifecycles, not static numbers.
Order date, settlement date, payout date — all tracked separately. Refunds link to original orders with proper VAT alignment. Fees are categorised by type. The complexity is handled systematically.
Multi-Marketplace Tracking
See settlements from all channels in one view. Amazon, eBay, Shopify — unified visibility into what's been paid, what's pending, and what's expected.
Tax & Settlement Awareness
Tracks order date, settlement date, and payout date separately. Refunds link to original orders with proper VAT alignment.
Cash Flow Visibility
See expected incoming payments based on pending settlements. Understand not just what you've received, but what's coming and when.
Reconciliation Support
When numbers don't match, tools to investigate. Drill from high-level variance down to specific transactions. Find discrepancies faster.
Capabilities Included
Multi-Marketplace Settlement Tracking
- Unified view of settlements from Amazon, eBay, Shopify, and all connected marketplaces
- Per-channel breakdown with fee categorisation
- Settlement data pulled from all connected marketplaces
- Fees categorised by type (referral, fulfilment, advertising, etc.)
VAT & Tax Alignment
- Order dates, settlement dates, and payout dates tracked separately
- Refunds linked to original orders
- VAT adjustments aligned correctly across reporting periods
- Period-aware reporting ensures your VAT filing is accurate
Cash Flow Forecasting
- See expected incoming payments based on pending settlements
- Understand settlement schedules across marketplaces
- Plan based on data, not guesswork
- Historical patterns improve forecast accuracy over time
Reconciliation Tools
- When payouts don't match expectations, drill from variance to specific transactions
- Fee breakdowns show exactly what each marketplace charged
- Audit trail for every adjustment
- Variance identified at summary level with drill-down to transaction detail
What You Get
Clear visibility into expected vs received payouts — know exactly what's coming and when
Faster reconciliation cycles — drill from variance to transaction in clicks
Audit-ready transaction histories — complete records for compliance
Predictable cash flow planning — forecast based on pending settlements
VAT aligned automatically — refunds linked to original orders, periods handled correctly
Finance team focused on strategy — not spreadsheets and manual matching
Who This Is For
Operations Managers
Stop spending hours reconciling marketplace settlements. Unified visibility shows what's paid, pending, and expected. When payouts don't match, drill-down tools find discrepancies fast. Reconciliation that used to take days happens in minutes.
Founders / Business Owners
Understand your actual financial position across all channels. Cash flow visibility means better purchasing decisions, supplier payments, and business planning. No more guessing when money will arrive or why payouts are different than expected.
Finance Teams
Audit-ready records across all marketplaces. VAT aligned automatically — refunds linked to original orders, periods handled correctly. Fee categorisation shows exactly what each marketplace is charging. Compliance without the manual work.
Frequently Asked Questions
Related Features
Financial visibility connects to orders and reporting.
Related Solutions
Start Your Free Trial
See how unified settlement tracking simplifies financial visibility.