Money, Tax &
Settlement Intelligence
This capability governs how payouts, refunds, taxes, and settlements are tracked and reconciled across marketplaces. It brings clarity to marketplace payout management and removes blind spots in ecommerce cash flow management software workflows.
Operational Outcome
Financial truth stays aligned with operational reality, even when marketplaces delay, reverse, or adjust transactions.
Operational Problems This
Capability Solves
Payouts That Don't Match
Amazon's settlement arrives. It's less than expected. Where's the difference? Fees you didn't account for? Returns processed? Adjustments applied?
VAT Complications
A refund is processed. The VAT adjustment needs to align with the original order. But the refund happens in a different period than the sale.
Cash Flow Guesswork
You know money is coming, but not when or exactly how much. Different marketplaces have different settlement schedules.
Multi-Marketplace Tracking
See settlements from all channels in one view. Amazon, eBay, Shopify — unified visibility into what's been paid, pending, and expected.
Tax & Settlement Awareness
Tracks order date, settlement date, and payout date separately. Refunds link to original orders with proper VAT alignment.
Cash Flow Visibility
See expected incoming payments based on pending settlements. Understand not just what you've received, but what's coming and when.
Reconciliation Support
When numbers don't match, drill from high-level variance down to specific transactions. Find discrepancies faster.
Why This
Capability Matters
Money does not follow operational timelines.
Spreadsheets fail here because timing matters more than totals.
When settlements and refunds happen on different clocks than orders, manual reconciliation becomes impossible at scale.
How Vastyn Handles
Money, Tax & Settlement
Track events, not assumptions.
Vastyn monitors every financial state change as a lifecycle, not a static number.
The system:
Unified settlement tracking across all connected marketplaces
Maintains cash clarity through ecommerce cash flow visibility platform controls
Monitors settlements with settlement monitoring ecommerce intelligence
Reconciles discrepancies using AI payout reconciliation software
Every transaction is understood in context, not guessed after the fact.
Capabilities Included
Tax and Settlement Awareness
- Tracks order date, settlement date, and payout date separately
- Refunds automatically linked to original orders with correct VAT treatment
- Period-aware reporting ensures VAT filing accuracy
- Maintains financial continuity across marketplaces
What Sellers Gain
Operationally
Clear visibility into expected vs received payouts
Faster reconciliation cycles
Reduced finance and accounting firefighting
Audit ready transaction histories
Predictable cash flow planning
No revenue promises. Just control.
Frequently asked
questions
Common questions about how Vastyn handles money, tax, and settlement tracking.
Vastyn connects to each marketplace and tracks every transaction from order to settlement. It monitors expected payouts, actual receipts, and any adjustments, giving you visibility into when money should arrive and alerting you to discrepancies.
Vastyn tracks refunds separately from the original order, maintaining the tax state from the original transaction. When a refund occurs, it's linked back to the original order with the correct VAT/GST treatment, ensuring your tax reconciliation stays accurate.
Vastyn tracks expected vs actual settlement dates and alerts you when settlements are delayed. You can see exactly which orders are pending settlement, the expected timeline, and take action if delays exceed normal patterns.
Yes, Vastyn automatically reconciles expected payouts against actual receipts. If there's a mismatch—whether from marketplace fees, deductions, or errors—it's flagged immediately so you can investigate before it becomes a larger problem.
By tracking expected settlement dates and amounts across all marketplaces, Vastyn gives you visibility into upcoming cash inflows. You can forecast when money will arrive, plan for marketplace payment cycles, and avoid surprises that disrupt operations.
Yes, Vastyn maintains a complete audit trail of every transaction, including order date, settlement date, payout date, tax amounts, and any adjustments or refunds. This creates a clear record that finance teams and auditors can rely on.
Understand how Vastyn keeps financial truth aligned
Stop chasing payouts manually. Get clear visibility into settlements, taxes, and cash flow across all marketplaces.